PERSONAL INFORMATION BANKS:
Chest X-Rays
| Title | Chest X-Rays |
|---|---|
|
Type |
Personal Information Bank |
|
Description |
Contains exposures of industrial employees’ chest x-rays with the name of the company indicated. Every 24 months a new x-ray is taken and the new x-ray is added to the employee’s file. |
|
Division |
Operations division |
|
Legal Authority |
Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A |
|
Uses |
X-rays are used as a continuing history of employee’s chest x-rays for comparison purposes, as a technical tool for evaluation by physicians as to the progress of chest disease. They are also used to settle claims of prior disease and Workplace Safety and Insurance Board claims relating to occupational lung disease. They are collected to comply with the requirements of the Occupational Health and Safety Act regulation on silica and asbestos. |
|
Users |
Workplace Safety and Insurance Board adjudication and support |
|
Individuals in Bank |
Injured workers |
|
Retention and disposal |
Onsite – 1 month after x-ray is indexed |
Claim Files - Compensation and Rehabilitation Benefits
| Title | Claim Files - Compensation and Rehabilitation Benefits |
|---|---|
| Type | Personal Information Bank |
| Description | Information to administer claim by worker or dependent(s). Identification and contact information (e.g. claim number, name, address, telephone number, date of birth, and date of death), social insurance number, health card number, medical and treatment information (e.g. injury, disease, medical history, opinions, reports, assessments, and medications), rehabilitation information (e.g. education, referrals, tests, reports, and assessments), assessments for eligibility, benefits/payment history, financial information (e.g. income and direct deposit), signature, employer’s name and address, employer’s submissions, employment and earnings information, investigation results and correspondence, socio-economic information, vocational rehabilitation information, summaries of interviews with employers and prospective employers, and decisions and appeals. |
| Division | Operations division |
| Legal Authority | Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A |
| Uses |
Determine entitlement to workplace and insurance benefit, answer inquiries on entitlement, process objections to decisions on entitlement, provide management data concerning program delivery, provide statistical data on workplace safety and insurance benefits, provide accident and cost information to determine employer assessment rates, provide internal audit with information to verify receipt of benefits, promote accident prevention and health and safety, and conduct research. |
| Users | Workplace Safety and Insurance Board adjudication and support staff; medical and rehabilitation staff; Special Investigations Branch; Appeals Branch; external medical, vocational and investigation agencies, external payment and service providers, injured workers and their representatives, employers and their representatives, Workplace Safety and Insurance Appeals Tribunal (WSIAT), Ministry of Labour and safety agencies, researchers and the Institute for Work & Health, Human Resources and Social Development Canada (Employment Insurance ), Canada Revenue Agency (Tax), and the Ministry of Health and others in accordance with the Workplace Safety and Insurance Act and the Freedom of Information and Protection of Privacy Act |
| Individuals in Bank | Injured workers or their dependants claiming benefits. |
| Retention and disposal |
Onsite – 100 years Offsite – Nil Destroy |
Health Care Provider Files
| Title | Health Care Provider Files |
|---|---|
| Type | Personal Information Bank |
| Description | Contact information, license number, type of practice, ownership, education, specialty, banking, complaints, and investigations. |
| Division | Operations division |
| Legal Authority | Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A |
| Uses | Register Health Care Providers: verify professional status with college/association, direct payment to their financial institution, correspond with Colleges and professional associations, and investigate complaints. |
| Users | Health Services Management and Treasury |
| Individuals in Bank | Members of regulated health professions and WSIB-approved non-regulated professions |
| Retention and disposal |
Onsite – After 8 years without billing Offsite – Nil Destroy |
Industrial History Cards Form 3
| Title | Industrial History Cards Form 3 |
|---|---|
|
Type |
Personal Information Bank |
|
Description |
Industrial history cards are used as a cross reference to the x-ray film taken on each individual every 24 months. Cards show individual name, address, social insurance number, birth date, occupation (including employment dates), company name, exposure code, doctor name and address, medical examination date and number of film, and Ontario film code reading with medical comments (if applicable). |
|
Division |
Operations division |
|
Legal Authority |
Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A |
|
Uses |
Used as a control card showing film number as a cross reference to the x-rays taken on an individual. Support the adjudication of long latency occupational disease claims. |
|
Users |
Workplace Safety and Insurance Board adjudication and support staff |
|
Individuals in Bank |
Ontario workers |
|
Retention and disposal |
Onsite – Permanent |
Mining Master File
| Title | Mining Master File |
|---|---|
|
Type |
Personal Information Bank |
|
Description |
The Mining Master File (MMF) contains work history and medical examination results for Ontario miners. The MMF lists approximately 400,000 mining histories on 93,526 Ontario miners and contains: mining certificate number cards and mining history records. |
|
Division |
Operations division |
|
Legal Authority |
Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A |
|
Uses |
Adjudicators require the entire mining history in order to adjudicate occupational disease claims. The MMF has also been used by external researchers for epidemiological studies. |
|
Users |
Workplace Safety and Insurance Board adjudication and support staff and external researchers |
|
Individuals in Bank |
Ontario miners |
|
Retention and disposal |
Onsite – Permanent |