Personal information banks
General Inquiries – Simple
| Title | General inquiries – simple |
|---|---|
|
Type |
Personal Information Bank |
|
Description |
Straightforward, routine responses to external inquiries typically initiated through the e-mail inbox and general phone line relating to operational policy, occupational disease policy, and strategic revenue policy. |
|
Division |
Policy & Consultation Services |
|
Legal Authority |
Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A |
|
Uses |
These records are created and assembled by policy staff in response to queries from external stakeholders and their representatives relating to simple/straightforward benefit and revenue issues. |
|
Users |
Policy staff |
|
Individuals in Bank |
External stakeholders |
|
Retention and disposal |
Onsite – CCY+2 years |
General inquiries – complex
| Title | General inquiries – complex |
|---|---|
|
Type |
Personal Information Bank |
|
Description |
|
|
Division |
Policy & Consultation Services |
|
Legal Authority |
|
|
Uses |
These records are created and assembled by policy staff and management in response to queries from internal and external stakeholders and their representatives relating to complex benefit and revenue issues, occupational disease issues, rate framework, classification, experience rating, and other FMO issues. This series also serves as a repository of information and approved speaking points relating to complex issues and policy interpretations to aid in delivering consistent and timely responses. |
|
Users |
Policy staff |
|
Individuals in Bank |
Internal and external stakeholders |
|
Retention and disposal |
Onsite – CCY+5 years |
Policy development working files
| Title | Policy development working files |
|---|---|
|
Type |
Personal Information Bank |
|
Description |
This records series includes memos, briefing and house notes, project management and consultation documentation, discussion papers, costing documents, important emails, statistical data, meeting minutes, working papers, draft policies and final policies created or obtained as part of the WSIB’s policy development process. |
|
Division |
Policy & Consultation Services |
|
Legal Authority |
Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A |
|
Uses |
These records are created or assembled by policy staff, other WSIB staff and management as part of the policy development process. The purpose of this records series is to capture all of the information and analyses which contributed to the development of the WSIB operational policies. |
|
Users |
Policy staff |
|
Individuals in Bank |
Internal and external stakeholders |
|
Retention and disposal |
Onsite – CCY+50 years after policy is approved |
Occupational disease scientific reviews and opinions
| Title | Occupational disease scientific reviews and opinions |
|---|---|
|
Type |
Personal Information Bank |
|
Description |
Scientific and professional opinion/reviews conducted externally and internally by researchers relating to occupational diseases. Records may include research proposals, copy of signed agreement, interim reports, financial reports, correspondence, and final reports. |
|
Division |
Policy & Consultation Services |
|
Legal Authority |
Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A |
|
Uses |
To support policy development, investigate the relationship between workplace exposure and occupational diseases, and help in adjudication of occupational disease claims.. |
|
Users |
Policy staff |
|
Individuals in Bank |
Internal and external stakeholders |
|
Retention and disposal |
Onsite – until superseded |
Public consultation stakeholder submissions
| Title | Public consultation stakeholder submissions |
|---|---|
| Type | Personal information bank |
| Description | Public consultations conducted on a variety of major policy initiatives/changes with key stakeholder groups. The WSIB consults with interested parties who are invited to submit their ideas, advice and opinions on a variety of issues and policy matters. Contains stakeholder submissions including formal presentations, written submissions, emails, and letters. |
| Division | Policy and Consultation Services |
| Legal Authority | Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A |
| Uses | To capture all information submitted by interested individuals and associations to the third party chair/expert advisor to document stakeholder input on WSIB major policy initiatives. To collect written submission for external consultations. |
| Users | Policy staff |
| Individuals in bank | External stakeholders |
| Retention and disposal | In-Office Retention: CCY + 50 yrs. after consultation is completed Off-Site Retention: Permanent Total Retention: Permanent |