PERSONAL INFORMATION BANKS:
Accident Cost Statements and Cost & Frequency Reports
| Title | Accident Cost Statements and Cost & Frequency Reports |
|---|---|
| Type | Personal Information Bank |
| Description | Accident cost statements contain a list of an employer’s claims and claim costs paid out on a claim. Cost & Frequency Reports contain claim cost details and frequency details for a specific firm |
| Division | Prevention division |
| Legal Authority | Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A |
| Uses | Used to monitor employer’s costs of a specific claim and to calculate the amount of the employer’s experience rating |
| Users | Prevention staff |
| Individuals in Bank | Claimants |
| Retention and disposal | Onsite – CCY + 10 years (for microfiche). Paper records are destroyed after microfiched. Offsite – 50 years Destroy |
Workplace Fatality Case Files
| Title | Workplace Fatality Case Files |
|---|---|
| Type | Personal Information Bank |
| Description | Records relating to workplace fatality case files including correspondence to and from employer, police report notes and pictures, coroner’s report, fire department report, interview notes, in-house memos, employer documentation, and Ministry of Labour documentation. |
| Division | Prevention division |
| Legal Authority | Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A |
| Uses | To support workplace fatality case file decisions made |
| Users | Prevention staff |
| Individuals in Bank | Claimants |
| Retention and disposal | Onsite – CCY + 1 year after case is closed Offsite – 6 years Destroy |